The article shows how to open and view shared calendar in Outlook on your desktop and how to import an iCal file exported from another app into your Outlook.

1. Share Calendar In Outlook For Mac
2. Open Shared Calendar On Mac
3. How To Share Your Calendar In Outlook For Mac
4. Open Shared Calendar In Outlook For Mac
5. Create Shared Calendar In Outlook For Mac

New Calendar: You can have as many independent calendars as you want in Outlook. To add a new calendar, just click the New Calendar button. The trick: Know that you have to look in the left pane of the calendar window and click its check box to activate it. To give your calendar a name, click the words Untitled Folder and then type a new name. Configure your Exchange Web Services (EWS) account in Outlook for Mac. Configure the Calendar sharing feature via webmail. Ensure that the necessary Calendar folders are synced. To share a calendar in Outlook, follow these steps: 1. Click the Calendar icon in the Navigation bar to open the Calendar view. On the Home tab, in the Share group, click the E-mail Calendar button: 3. In the Send a Calendar via E-mail dialog box. Open a shared calendar in Outlook mobile apps for iOS & Android. To open a shared calendar from the Outlook sharing invitation, select Accept button in the sharing invitation. The Accept button will then change to View and you can then select it to view shared calendar. You can also locate the Calendar pane in your Outlook app to view a shared calendar by selecting the hamburger menu icon and then selecting that shared calendar.

In the previous article, we discussed different ways to share Outlook calendar with other people. Looking from another angle - if someone shared a calendar with you, how do you open it in Outlook? There are a few methods to view a shared calendar in Outlook on your desktop:

Add calendar shared within organization

When a calendar is shared within the same organization, it can be added to Outlook with a single click. Simply open the sharing invitation that your colleague sent to you and click the Accept button at the top.

Share Calendar In Outlook For Mac

The calendar will appear in your Outlook under Shared Calendars:

View calendar shared outside organization

The process of accepting a calendar sharing invitation by an external person is a bit different, but still very much straightforward in case you use Outlook for Office 365 or has an Outlook.com account.

1. In the sharing invitation, click Accept and view calendar.
   
2. You will be taken to either Outlook on the web or Outlook.com and, possibly, asked to log into your account. Once you do that, you will see the Calendar subscription details. If needed, copy the link to the calendar for future use, and then click the Save button.
   

The shared calendar will appear under Other calendars in Outlook.com as shown in the below screenshot, or under People's calendars in Outlook on the web. In desktop Outlook, you can find it under Shared calendars.

Open shared calendar of a coworker without invitation

To view a calendar that belongs to someone in your company, you do not actually need an invitation as the view level of access is given to all internal users by default (though, it can be changed by your administrator or IT persons).

Here are the steps to add a shared calendar to Outlook:

1. From your Calendar folder, go to the Home tab > Manage Calendars group, and click Add Calendar > Open Shared Calendar.
   
2. In the small dialog window that opens, click Name…
   
3. In the displayed list, find the user whose calendar you wish to add, select their name, and click OK.
   
4. If you've selected a valid person, his or her name will appear in the Name box, and you click OK.
   

That's it! The calendar of your colleague is added to your Outlook under Shared Calendars:

1. If an internal user has shared their calendar directly with you, the calendar will open with the permissions they provided; otherwise – with the permissions set for your organization.
2. To open a calendar that belongs to an external user, you will need ether an invitation or .ics link.

Add an Internet calendar to Outlook

If you have an ICS link to a calendar that someone else shares publicly, you can subscribe to that public calendar to view it in your Outlook and receive all updates automatically. Here's how:

1. Open your Outlook calendar.
2. On the Home tab, in the Manage Calendars group, and click Add Calendar > From Internet…
   
3. In the New Internet Calendar Subscription dialog box, paste the iCalendar link that ends in .ics:
   
4. Outlook will ask you to confirm that you want to add this Internet Calendar and subscribe to updates. Click Yes to import the calendar with the default settings, which work just fine for the most part, or click Advanced to configure custom settings:
   In a moment, the Internet calendar will appear under Other Calendars in your Outlook:
   

Import iCalendar file to Outlook

In some situations, you may want to import events from your other calendar into Outlook to spare the trouble of re-creating all your appointments from scratch. Instead, you export the calendar from another app (say, Google calendar) or another Outlook account as an ICS file, and then import that file into Outlook.

To import an iCal file into Outlook 2019, Outlook 2016 or Outlook 2013, this is what you need to do:

1. Open your Calendar.
2. Click File > Open & Export > Import/Export.
   
3. In the Import and Export Wizard that appears, select Import an iCalendar (.ics) or vCalendar file(.vcs) and click Next.
   
4. Browse for the iCalendar file (it should end with the .ics extension) and click OK.
   
5. Based on your needs, choose one of these options:
   • Open as New – to add a new calendar to your Outlook.
   • Import – to import the items from the iCal file into your primary Outlook calendar.

Go to your Outlook calendar and, depending on your selection in the last step, you will find either a new calendar under Other calendars or all events from the .ics file imported into your existing calendar.

That's how you can open and view a shared calendar in Outlook. I thank you for reading and hope to see you on our blog next week!

You may also be interested in

Hello friends, Today I will share a method on how to create a shared calendar in Outlook. Users can keep a track record of their employee using Outlook. You can create a calendar in Outlook and later share it with all the employee of your company. You can keep a track record of the work they do. All the people in the group can access this same Outlook calendar.

If you want to track a record of your employees using a calendar in outlook, then you are the perfect place. Learning how to create a shared calendar in Outlook is a simple technique to track the day to day work done by your employees. Outlook is a most popular service that everyone uses in today’s world. This makes a company easy to trace system to keep monitoring the working of the employees. We are going to explore the same thing that how we can do so in today’s post. Hey one more thing, if you have mistakenly deleted any items from Outlook. Then you can recover deleted items from outlook.

Contents

What is a Shared Calendar in Outlook?

Open Shared Calendar On Mac

It is a frequently asked question that what is a shared calendar in Outlook. What shared calendar in outlook is refect by the terms ‘shared’. A calendar that is used to put in a team or a group to point out the thing that has been done on a specific date is monitored using a shared calendar. In simple words, by making a shared calendar, a company is used to figure out the tasks which every employee has done on a specific date. So, I hope now you have got the direct answer to your asked question. Sometimes you make have encountered a problem in Outlook not receiving emails automatically. For that, you can read the article on our website.

How To Share Your Calendar In Outlook For Mac

How to Create a Calendar in Outlook

To know about how to create a shared calendar in Outlook, you have to do two things separately. First, you have to do is that create a calendar on outlook. Secondly, you have to make that calendar in a shared form, or you can say that you have to share that calendar with your colleagues. In this section of the article, we are going to check that how we can create a calendar in outlook. After that, we will explore the details about how to make that calendar as a shared calendar.

1. Open Outlook on your PC/laptop.
2. Click on the Calendar option under the navigation panel.
3. Now, click the Home button.
4. Then, click on Open Calendar.
5. After that, click Create New Blank Calendar option.
6. Give the name for the calendar and also your email address.
7. Lastly, click on the Save button.

Read more: How to Enable Dark Mode In Outlook.com – Night Mode

How to Share your Outlook Calendar

This paragraph is all about how to share your outlook calendar with the person whom you want to share it. I have shared a simple and straightforward method to do that. You can say that this is the final stage of learning how to create a shared calendar in Outlook. Once you have created a calendar then you can proceed to share that calendar with your employees and colleagues. Not even that, this is the one and official way to share your created calendar in outlook. So, let’s get started to the method right now.

1. On the Outlook app click on the Calendar option.
2. Right click on the calendar and click the Share button.
3. Now, click on Calendar Permissions.
4. Then, click on the Add button.
5. Select the user with whom you want to share the calendar.
6. Again click on Add button and click on OK.
7. Also, click the Folder Visible option and click OK.
8. Lastly, click on the Apply button.

Read more: How to Use Gmail With Outlook 2007, 2010, 2013, 2016 – Top 3 Best Methods

Open Shared Calendar In Outlook For Mac

We have seen that how to create a calendar in outlook as well as how to share that calendar in outlook too. This was the official way to do both the things. I hope now you can create a shared calendar in Outlook. Make sure that you share this article with your friends and family member who need to know how to create a shared calendar in Outlook.

Create Shared Calendar In Outlook For Mac